Some of us are born schedulers. We just kind of know where to be and when to be there. Then there are some of us who can’t keep track of things without some help. We mess up the address. We get the time wrong. We show up late and relationships are stressed. To get on track personally, we use smartphones, digital calendars, and reminders. We get synced and stay on course. But what about a business that needs help staying on track? What are the ramifications for a business that shows up late or misses a milestone?
There are many ways that technology can help businesses run more efficiently. Automated processes can reduce costs, provide better tracking, and create more meaningful analytics. Just like calendar settings we set that work best for us, customized and flexible asset and facilities management plans can help a business get down to business.
While there’s no way to become an organizational master overnight, there are best practices and areas that you should be thinking about to get on your way.
Continuous discovery efforts are imperative so that FM leaders can develop measurements for success within existing processes and systems. By discovering meaningful key performance indicators (KPIs), a business can gain more from their strategies and enhance operation efficiencies.
Assessing and re-assessing facilities costs through audits can uncover cost savings opportunities. For example, instilling a more comprehensive review system of cleaning crews, Internet providers, and utility providers leads to findings and biddings that would provide significant savings.
Updating technologies is a way to enhance operations across all parts of an organization. Virtual technologies that connect finance with sales or HR with IT create an integrated workforce with seamless communications. Facilities management enhanced by technologies helps a corporation decide where to grow, relocate, and upgrade infrastructure.
Transparent budgeting is nothing to shy away from. Complex and large facilities with growing systems probably need IT upgrades, or an increased staffing plan, or mandatory capital improvements. Usually we realize we should have been more transparent with these needs only after a budget request gets denied. If budgets were shared across teams throughout the year, approvals may be easier to come by.
Implementing best practices can help guide you to better data analysis, reporting, planning, and budgeting. Just like setting up an alarm to make sure you remember a birthday, putting more attention to these focus areas within asset and facilities management will lead to smoother operations and bottom line savings.